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With the vast experience
of document management, Polar Imaging Inc. is able
to advise on, and carry out many different types
of document management projects. When you use Polar
Imaging Inc.'s service bureau you are able to concentrate
on your core business activities, without diverting
personnel from their main roles.
Other benefits of using a service bureau include:
- Taking advantage of
high quality specialized equipment
- No need to employ extra
staff
- You only pay for the
work performed
Some companies try to avoid the entire problem
by storing the paper, this can not be seen as
an ideal solution for security
and operational reasons:
- Risks of fire or water
damage rendering critical paperwork unusable.
- Company directors
are more accountable than ever before, and personally
liable. Retrieving paper documents from hard
copy storage is time consuming and costly -
if the archived paperwork can not be located.
- Ongoing costs of physical
storage space are often greater than implementing
some form of docummanagem
Other companies decide to try and tackle the problem
themselves by purchasing a document scanner,
and software and by utilizing existing staff.
While this may appear a satisfactory solution
there are often critical implications which are
over looked:
- Initial capital outlay
on equipment suitable for the task will be large,
and will often require extensive ongoing investment.
- Staff are diverted
from core business activities.
- Extra IT support personnel
will need to be employed to manage new systems.
- Lack of experience
with handling paper in a document management
environment can lead to many unforeseeable problems.
- Document preparation
and indexing will take up most of the time in
this operation.
- Staff turnaround will
increase the learning curve many times in the
lifespan of your document management program
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